Research and Project (ReaP) Grants
An Important Note:
As we move into the 2018-19 academic year, GPSC is looking critically at our grant programs and working to improve both the application and judging processes. This includes moving applications to a third-party platform! As a result, the dates, links, and information below are subject to change and clarification. We will continue to provide up-to-date information right here, so check back often as the academic year begins. You can also follow our facebook page to get reminders about dates and deadlines. Thank you for your patience!
GPSC recognizes that graduate and professional student education is advanced through academic research. Therefore, GPSC strives to support quality graduate and professional student research to continue the University of Arizona’s reputation as a leading research institution. GPSC offers research grants of up to $1,000 to partially or completely fund research projects for graduate and professional students. Please read ALL of the sections on this web page before you submit an application. Questions regarding any part of the application process may be directed to the GPSC Research and Project Grant Director at email@example.com.
General GuidelinesClick or enter to reveal information below
- Current graduate and professional students in good academic standing who have a project proposal and a principal investigator (PI) or project advisor may apply for Research and Project Grant funding.
- The maximum award for a project is $1,000
- Activities that could otherwise be funded through another GPSC funding program (Travel, Club, or Professional Opportunities Development (POD) Grants) will not be considered for a Research and Project Grant.
- The proposed activities must reflect the mission of the University of Arizona and GPSC.
- Applicants are responsible to complete the proposed project activities within one year of the award date (exceptions may be allowed).
- Awarded applicants must provide a final report on the outcomes of the project within one year of the award date and before applying for funding the next academic year.
- Awarded applicants must apply to present their research at the GPSC Student Showcase within 18 months of the award date.
- Awarded applicants must acknowledge GPSC on all publicity, presentations, posters, and publications regarding the research project. The GPSC logo will be provided for use if funding is awarded
- Funds may only be used for the purpose(s) approved by the GPSC. Awarded applicants may request to reallocate funds; reallocation requests may take up to four weeks to review.
- Expenses made before the award date are not eligible for reimbursement.
- It is the responsibility of the individual or the organization to ensure that allocated funds are spent in accordance with University of Arizona and Arizona Board of Regents (ABOR) policies, and any other policies the recipient is expected to comply with.
- If the final cost of an approved item is more than the budgeted amount, the GPSC will not pay the difference.
- Per ABOR policy, UA Printing and Publishing has the first right of refusal for all large print jobs done by any club or organization at UA, excluding jobs done at Fast Copy. The GPSC will not pay for items printed off-campus without prior approval from UA Printing and Publishing.
- If Amazon Mechanical Turk is to be used, the minimum subject payment should be $8/hour.
Range of SupportClick or enter to reveal information below
Below is a list of allowable costs. Any item purchased with the grant belongs to your department. The list is not exhaustive. Please contact firstname.lastname@example.org if you have any questions.
Laboratory supplies (e.g. chemicals)
Research equipment (e.g., recorders)
Software that is not already provided by the UA or otherwise freely available (Please check sitelicense.arizona.edu to see if there is any software that you could use already provided free of charge or at a reduced fee. If the software is provided at a reduced fee, you may include this fee in your grant application.)
Books that are not available through the UA library or InterLibrary Loan and their research purpose is well-justified. We will not cover books for classes.
Well-justified research assistant compensation (e.g., for transcription or translation)
Well-justified computer & accessory costs*
* The computers and accessories must be functioning as or in direct support of specialized scientific equipment (e.g., connected to scientific equipment or used in lab/field research). The computers and accessories cannot be used for any non-project purpose such as basic, everyday communication.
Prohibited ItemsClick or enter to reveal information below
- Tuition or remuneration of time spent on research project
- Expenses related to travel, including but not limited to, gas/mileage reimbursement, airfare, hotel, etc.
- Dissertation fees, including but not limited to, Graduate College and/or graduation fees and dissertation printing expenses.
- Membership dues
- Office or laboratory furniture
- Office equipment or supplies
- Food and refreshments*
- Awards, trophies, gifts, and gift cards*
- Philanthropic events
- Academic materials used for tutorial purposes
- Mailings for organizational minutes
- Child Care
* Gift cards, food, or refreshments may be used in lieu of cash for subject compensation if you can demonstrate culture references that dictate a more appropriate form of compensation.
Proposal SubmissionClick or enter to reveal information below
GPSC Research and Project Grant has the following deadlines for academic year 2017-2018 (applications are due by 5:00pm, Mountain Time):
- October 15th
- November 15th
- February 15th
- March 15th
- April 15th
If the above date falls on a holiday or weekend, applications are due by 5:00pm (AZ time) the next business day.
The GPSC supports the sustainability initiative at the University of Arizona to eliminate paper applications. Please start your Research & Project Grant Application. Applicants should arrange for one letter of recommendation to be sent via email to email@example.com with the subject line “GPSC REAP RECOMMENDATION LETTER - YOUR NAME” by the deadline.
Selection CriteriaClick or enter to reveal information below
Applications are reviewed by the GPSC Research and Project Grants Committee. The GPSC Research and Project Grants Committee votes to fully, partially, or not fund applications based on whether or not they meet the criteria below.
Review criteria include:
- Scholarly merit: clarity of research question, how complete and detailed the proposal is, appropriateness of methods, student’s qualification
- Project feasibility: research timeline, institutional approval (e.g., IRB), and other sources of funding if the total budget exceeds the GPSC funding.
- Budget: how complete, detailed, and justified the proposed budget is, no prohibited items. There must be an informed, prudent decision regarding the budget. Applicants must show the necessity and reasonableness of the proposed costs (e.g., through comparisons with similar but cheaper products) and justify the support by the GPSC if the research being conducted is part of a larger project.
- a bad example: “I request about $300 for a portable digital recorder.”
- A better example: “I request $217.19 ($199.99 + $17.20 tax) for a XXX (brand name) portable recorder for fieldwork. This model is commonly used for my field of study because it produces high-quality recordings necessary for measuring speech sounds. ”
- Significance: impacts toward the student’s degree, contribution to the field, how well the research topic educates, enhances, or enriches graduate and professional students at the University of Arizona as well as the broader community.
- Readability and overall quality of the proposal
Elements of a Research and Project Grant ApplicationClick or enter to reveal information below
- Applicant information
- Department and college information
- Advisor information: S/he must submit a letter of recommendation to the Research and Project Grant Director (firstname.lastname@example.org) before the grant round is closed. This letter must address the importance of the project and the student's qualifications, and should include a statement of support for the proposed budget.
- Application information
- Project title (text area)
- Abstract (text area with 250-word limit in non-technical language)
- Proposal narrative and references (PDF upload)
- Proposal narrative (3-page, single-spaced) with the following:
- Project title
- Introduction (background and goal of proposed project)
- Expected outcome & impacts (must include how the GPSC Research and Project Grant would help you to complete this project and how this project aligns with the University of Arizona goals and your College/Department goals)
- Budget justification (i.e., a categorical description of the proposed costs addressing the necessity and reasonableness of each item)
- Feasibility (research timeline and institutional approval)
- References/work cited (1-page limit)
- Proposal narrative (3-page, single-spaced) with the following:
- Itemized budget sheet (PDF upload; Research or Project Budget Template)
- Price quotes (PDF upload; screenshots, web address links, etc. as a single PDF separate from the budget)
* Use non-technical language in the proposal narrative. Reviewers may not be experts in the field of study for the application.
** Price quotes are not required for human subjects compensation.
*** No upload may exceed 2 MB.
Award ProcessingClick or enter to reveal information below
Depending on the date of receipt of the application and the total number of applications submitted that round, it may take four weeks or longer to receive a funding decision. If your proposal is denied funding, we encourage you to revise and resubmit.
Awards will be managed by departmental business offices. The funds must be used by June 15, 2019. Any unspent funds by this date are rescinded and cannot be reprocessed. To access funds after June 15,2018, you must request a transfer of unspent funds to your Bursar account as a stipend before this date. Stipends are considered taxable income and may affect financial aid status.
If your research requires institutional approvals (e.g., human subjects), you must submit approval letters before funds can be released.
ReportingClick or enter to reveal information below
Awardees must submit a final report on the outcome of the project within one year of the award date. Failure to meet these reporting requirements affects your eligibility for future GPSC Research and Project funding.
If you receive a stipend, you must submit an expense report together with a record of human subject compensation (if applicable) and/or receipts of purchase to the Research and Project Grant Director (email@example.com).
Frequently Asked QuestionsClick or enter to reveal information below
Q: Where should I apply for money to travel to do my research?
Q: Can I apply and receive both a Travel Grant and Research and Project Grant in the same year?
Q: How can this grant support students in the humanities?
A: The possibilities are endless, and if you have a specific idea, we recommend you email us. A few examples: we can provide financial support for recording equipment, pay for admissions to an archive, or provide support for subject payment. However, we do not pay for travel expenses such as airfare, rent, or ground transportation. These fall under the purview of Travel Grants.
Q: Can the grant cover travel visas, passport photos, or visa mailing fees?
Q: Can I apply for a Research and Project Grant for research that I have already conducted?
A: No. All research applications should be specific to research that will be conducted in the near future.
Q: I will not be able to participate in the Student Showcase next year (either because of graduation or being a correspondence student). Can I still apply?
A: Yes. We are currently working on an alternative to the Student Showcase for people who have legitimate reasons for not attending.
Q: Can the grant cover the costs to data backup through either online data storage or an external drive?
Q: Can you cover cell phone or Skype service while in the field?
A: If you can show that the phone calls are both necessary for the research and will be exclusively used for this purpose, then yes.
Q: Does the grant cover page charges?
A: If the paper has been accepted for publication, then you may apply for the grant to cover page charges. We will not cover page charges for papers that are either in prep or submitted.
Q: Does the grant cover shipping charges or taxes?
A: Yes. Shipping charges and taxes are covered. All anticipated charges must be included in the application. They will not be covered after the fact.
SupportersClick or enter to reveal information below
Thank you to our supporters!!
GPSC would like to acknowledge the generous support from the Colleges that have provided financial support to the GPSC Research and Project grant program. Thank you to the following Colleges and others at the University of Arizona:
- Student Services Fee Advisory Board
- Vice President of Research
- Graduate College
- College of Agriculture & Life Sciences
- College of Education
- College of Pharmacy
- College of Social & Behavioral Sciences