Research and Project (ReaP) Grants
Important policy changes have been implemented for the ReaP Grants program for academic year 2019-2020. Please review all posted information carefully.
The GPSC recognizes that graduate and professional student education is advanced through academic research and projects. Therefore, the GPSC offers Research and Project (ReaP) grants of up to $1,500 to partially or completely fund research and projects for graduate and professional students.
Please read ALL of the sections on this web page before you submit an application. To ensure your application receives full consideration, please check the GPSC ReaP Grant Evaluation Rubric and fill out your application accordingly. Questions regarding any part of the application process may be directed to the GPSC Grants Office at email@example.com.
In order to complete your grant application, you will be directed to Submittable, a third party grant management application. By continuing with this application, you consent to providing your student information to Submittable, and to having Submittable receive and process that student information, in order to complete your application and be considered for a grant award.
NOTE: Please log-in with your UA NETID (email.arizona.edu) account
It is suggested that all applicants save their text and responses on a separate document (Word or Google doc) in case an error occurs to ensure nothing is lost. If an error does occur, please contact the Submittable Technical Support team at firstname.lastname@example.org as soon as possible.
Last updated: 7/31/19
Range of SupportClick or enter to reveal information below
GPSC Research and Project Grants are intended to partially or completely fund research and projects for graduate and professional students that can be completed within one calendar year of the award date. Applicants can apply for up to $1,500 from the GPSC to support their research or project. Expenses made before the award date are not eligible for reimbursement. Research and projects covered by the grant may include (but are not limited to):
- Research carried out in fulfillment of a graduate degree.
- Pilot research prior to initiating a larger study
- An exhibit, concert, or art installation carried out in fulfillment of a graduate degree.
Below is a list of allowable costs. Any item purchased with the grant belongs to your department. The list is not exhaustive. Please contact email@example.com if you have any questions regarding the allowance/prohibition of items not on the below list.
- Laboratory or project supplies
- Research or project equipment
- Subject compensation1
- Software that is not already provided by the UA or otherwise freely available (Please check sitelicense.arizona.edu to see if there is any software that you could use already provided free of charge or at a reduced fee. If the software is provided at a reduced fee, you may include this fee in your grant application.)
- Books that are not available through the UA library or InterLibrary Loan and their research purpose is well-justified. We will not cover books for classes.
- Archival fees
- Transcription services
- Well-justified research assistant compensation2
- Well-justified computer & accessory costs3
1Subject compensation may be in the form of cash (preferred), gift cards, or food/refreshments, and ReaP awards for subject compensation will be disbursed as stipends rather than processed through academic business offices. If using food/refreshments as subject compensation rather than cash, the applicant must explain why this is a more appropriate form of compensation for their project.
2Applicants must demonstrate that the research assistant will be performing a task which the applicant cannot perform themselves. Transcription services are exempt. Research assistant compensation will be disbursed as stipends rather than processed through academic business offices.
3Applicants must demonstrate that the necessary computer/accessory is not available as an on-campus resource. The computers and accessories must be functioning as or in direct support of specialized scientific equipment and cannot be used for any non-project purpose such as basic, everyday communication.
Prohibited ItemsClick or enter to reveal information below
Expenses made before the award date are not eligible for reimbursement. Please contact firstname.lastname@example.org if you have any questions regarding the allowance/prohibition of items not on the below list.
- Expenses related to travel, including but not limited to, gas/mileage reimbursement, airfare, hotel, etc. For these expenses, please apply to our Travel Grant program.
- Dissertation fees, including but not limited to, Graduate College and/or graduation fees and dissertation printing expenses.
- Tuition or remuneration of time spent on research project
- Travel visas, passport photos, and visa mailing fees
- Editing fees
- Membership dues
- Office or laboratory furniture
- Office equipment or supplies
- Philanthropic events
- Child Care
- Items that do not directly contribute to the execution of the project.
Activities that could otherwise be funded through another GPSC funding program (Travel, or Professional Opportunities Development (POD) Grants) will not be considered for a Research and Project Grant.
- Does the grant cover page charges?
- If the paper has been accepted for publication, then you may apply for the grant to cover page charges. We will not cover page charges for papers that are either in prep or submitted.
- Does the grant cover shipping charges or taxes?
- Yes. However, all anticipated charges must be included in the application. They will not be covered after the fact.
EligibilityClick or enter to reveal information below
Applicants must be University of Arizona graduate or professional students at the time of application and over the duration of the proposed research or project timeline.
Applicants may only submit one application per round.
Applicants are only eligible to receive one ReaP Grant per academic year.
Applicants are only eligible to apply for ReaP Grant funding for research or projects that have yet to be completed, and which can be completed within one year of the award date. Expenses made before the award date are not eligible for reimbursement.
- I am graduating in May. Can I apply to fund research or a project which will be completed after my graduation?
- No. You must be a student for the duration of your research or project timeline.
- I am an incoming graduate student enrolled in classes for next semester. Can I apply for a ReaP grant at this time?
- No. You will be eligible to apply for a ReaP Grant starting in the semester for which you are enrolled.
- I am an undergraduate enrolled in a dual or accelerated B.A./M.A. program. Am I eligible?
- If you are not technically enrolled as a graduate or professional student (which may be verified by looking at the Student view on UAccess under “My Academics”), you are not yet eligible for a GPSC ReaP Grant. Once you are registered as a graduate student, you may apply for a ReaP Grant.
- Can I apply and receive both a Travel Grant and Research and Project Grant in the same year?
Application and Faculty Letter of Support DeadlinesClick or enter to reveal information below
GPSC Research and Project Grant has the following deadlines for academic year 2019-2020. All required materials must be submitted to the online portal by 11:59 PM Arizona Time on the day of the deadline. No exceptions will be made.
September Round: Application opens August 1st, applications due September 1st
November Round: Application opens October 1st, applications due November 1st
February Round: Application opens January 1st, applications due February 1st
April Round: Application opens March 1st, applications due April 1st
- An automated submission confirmation email is generated once an online application is submitted. If you do not receive a confirmation email, please contact the Submittable Technical Support team at email@example.com.
Faculty letters of support are due at the same day and time as the applications! In your Submittable application, you will find a textbox in which you can enter your faculty supporter's email address. Submitting the application generates an email from Submittable which will provide your faculty supporter with a link to upload their statement of support-- this means that if you don't submit your application until 11:50pm the day before the deadline, your faculty supporter may not see their upload link in time to provide you with a letter. While not having a letter of support does not immediately disqualify you, it may affect your total score. So, please plan to submit your application with time to spare!
Please advise your faculty recommender to submit a letter addressing: 1) the importance of the project, 2) the applicant’s qualifications for completion of the proposed project, and 3) the project’s feasibility in terms of budget considerations, the project timeline, permissions, or other relevant factors. In order to maintain standards of double-blind reviewing, we ask that they not include your name in the file name or in the letter of support.
- I do not see the ReaP Grant application when I click the “Online Application” button on this website.
- The application may not be open yet. Please check the application opening and closing dates listed above. If the application should be open at this time, please email us at firstname.lastname@example.org.
- I am having trouble submitting my application online. Can I submit my application materials via email?
- No, we can only accept application materials via the online application. Judges can only view materials submitted through the online system/portal, and as such, we cannot accept materials in an alternate format. If you are experiencing issues with the online application, please contact the Submittable Technical Support team at email@example.com.
Before beginning the application, applicants should save their text and responses on a separate document (Word or Google doc) in case an error occurs to ensure nothing is lost. If an error does occur, please contact the Submittable Technical Support team at firstname.lastname@example.org as soon as possible.
Selection CriteriaClick or enter to reveal information below
- The number of awards per round is contingent upon the availability of funds and the number of applications received.
- Applications are reviewed by graduate students from various disciplines. After the judges submit their evaluation scores, a cutoff score is generated based on the number of applications and the amount of funds available.
For information regarding the necessary components of a ReaP Grant application as well as the criteria used by judges to evaluate ReaP grant applications, please refer to the GPSC ReaP Grant Evaluation Rubric.
Notification of AwardsClick or enter to reveal information below
- The GPSC ReaP Grant program is competitive and is not a guaranteed source of funding.
- Applicants will be notified via email when an application status changes. You may check your online application portal for updates on your status.
- Award determination will take several weeks.
- If awarded a ReaP grant, the applicant will be asked to accept or decline the award. Upon accepting the award, the approved amount will be distributed through the awardee's Bursar's account as a stipend within two to three weeks after award notification*. Stipends are considered taxable income and may affect financial aid status.
- Applicants who were not awarded are encouraged to reapply during subsequent rounds, provided that all eligibility criteria are met (see the “Eligibility” section above).
*If research or project expenses must by processed through the awardee’s academic department’s business office instead, the awardee will be asked to let us know upon receiving the award notification and the award will be subject to additional terms. Subject compensation and research assistant expenses will be disbursed as stipends.
It is the responsibility of the individual or the organization to ensure that allocated funds are spent in accordance with University of Arizona and Arizona Board of Regents (ABOR) policies, and any other policies the recipient is expected to comply with, including institutional approvals if applicable (i.e. IRB, IACUC).
Award Refund and Reallocation PoliciesClick or enter to reveal information below
- If you are awarded a Research and Project Grant but would like to decline your award, please notify the Grants Office at email@example.com immediately for instructions on how to return unused funds. If taxes were automatically withheld from your award, only the award amount released to you is to be returned to the GPSC.
- If your project is cancelled for reasons beyond your control but you have already incurred non-refundable charges, the GPSC will not require you to return that portion of the grant to the GPSC. Please complete your Post-Award Report to document the expenses which could not be refunded.
- Funds may only be used for the purpose(s) approved by the GPSC. Awarded applicants may request to reallocate funds. To submit a reallocation request, please send an updated budget spreadsheet and written explanation for the reallocation to firstname.lastname@example.org. Reallocation requests may take several weeks to review.
- If the final cost of an approved item is more than the budgeted amount, the GPSC will not pay the difference.
- If less than 90% of awarded GPSC funds are used, then that student will be required to reimburse the University of Arizona for the unspent funds. Please notify us of your unused funds at email@example.com.
Post-Award Reporting and ResponsibilitiesClick or enter to reveal information below
- ReaP Grant awardees are required to submit a Post-Award Report within one calendar year of the award date. Failure to meet these reporting requirements affects your eligibility for future GPSC Research and Project funding. The Post-Award Report will be assigned to awardees and completed entirely through the Submittable platform. Once assigned, the form is accessible to awardees via Submittable under the tab labeled "Post-Award Form." Required components include: 1) an experience narrative (500 word limit), and 2) verification that all other award conditions have been met.
- All receipts of purchase and a record of human subject compensation (if applicable) are to be submitted upon project completion if requested by the Grants Office.
- Awardees must spend at least 90% of their award. If less than 90% of awarded GPSC funds are used, then that student will be required to reimburse the University of Arizona for the unspent funds. Please notify us of your unused funds at firstname.lastname@example.org.
- Awarded applicants must acknowledge GPSC on all publicity, presentations, posters, and publications regarding the research project. The GPSC logo will be provided for use if funding is awarded.
Grants JudgesClick or enter to reveal information below
- Awardees may be asked to serve as judges for following GPSC grant application rounds.
- Graduate and professional student volunteers may also serve as judges. Serving as a GPSC Grants Judge allows would-be applicants to obtain an insider's perspective on the evaluation process. Other reasons to be a judge include:
- Formulating a more competitive application by reviewing actual applications
- Additional service or volunteer experience for the relevant section of your CV or résumé
- Obtaining an insider's perspective on an evaluation process similar to how major granting agencies (NSF/NIH/NEH) award research grants
- Being involved in a central part of student governance
- If you are interested in serving as a GPSC Grants Judge, please email email@example.com. All volunteer judges are signed up to review grant applications (Travel, ReaP, and POD) on an ongoing basis, unless otherwise specified.
PLEASE NOTE: You MAY NOT serve as a judge for the ReaP Grants program in the same round in which you applied. You may, however, be assigned applications for a different program (Travel or POD). Please notify us if you have submitted an application but would also like to serve as a judge.
Thank you to our supporters!
ReaP grants are made possible by funds provided by the GPSC, the Graduate College, Student Fees, and the Vice President of Research through the Office for Research, Discovery and Innovation. Thank you to all of our partners for their meaningful contributions to graduate and professional student advancement.