Research and Project (ReaP) Grants
GPSC recognizes that graduate and professional student education is advanced through academic research. Therefore, GPSC strives to support quality graduate and professional student research to continue the University of Arizona’s reputation as a leading research institution. GPSC offers research grants of up to $1,000 to partially or completely fund research projects for graduate and professional students. Please read ALL of the sections on this web page before you submit an application. Questions regarding any part of the application process may be directed to the GPSC Research and Project Grant Director at firstname.lastname@example.org
General GuidelinesClick or enter to reveal information below
- Current graduate and professional students in good academic standing who have a project proposal and a principal investigator (PI) or project advisor may apply for Research and Project Grant funding.
- The maximum award for a project is $1,000.
- Activities that could otherwise be funded through another GPSC funding program (Travel, Club, or Professional Opportunities Development (POD) Grants) will not be considered for a Research and Project Grant.
- The proposed activities must reflect the mission of the University of Arizona and GPSC.
- Applicants are responsible to complete the proposed project activities within one year of the award date (exceptions may be allowed).
- Awarded applicants must provide a final report on the outcomes of the project within one year of the award date and before applying for funding the next academic year.
- Awarded applicants must apply to present their research at the GPSC Student Showcase within 18 months of the award date.
- Awarded applicants must acknowledge GPSC on all publicity, presentations, posters, and publications regarding the research project. The GPSC logo will be provided for use if funding is awarded.
- Funds may only be used for the purpose(s) approved by the GPSC. Awarded applicants may request to reallocate funds; reallocation requests may take up to four weeks to review.
- Expenses made before the award date are not eligible for reimbursement.
- It is the responsibility of the individual or the organization to ensure that allocated funds are spent in accordance with University of Arizona and Arizona Board of Regents (ABOR) policies, and any other policies the recipient is expected to comply with.
- If the final cost of an approved item is more than the budgeted amount, the GPSC will not pay the difference.
- Per ABOR policy, UA Printing and Publishing has the first right of refusal for all large print jobs done by any club or organization at UA, excluding jobs done at Fast Copy. The GPSC will not pay for items printed off-campus without prior approval from UA Printing and Publishing.
- If Amazon Mechanical Turk is to be used, the minimum subject payment should be $8/hour.
Proposal SubmissionClick or enter to reveal information below
GPSC Research and Project Grant has the following deadlines for academic year 2017-2018 (applications are due by 5:00pm, Mountain Time):
- October 15th
- November 15th
- February 15th
- March 15th
- April 15th
If the above date falls on a holiday or weekend, applications are due by 5:00pm (AZ time) the next business day.
The GPSC supports the sustainability initiative at the University of Arizona to eliminate paper applications. Please start your Research & Project Grant Application. Once you have completed the application, please have your advisor/PI submit a letter of recommendation to email@example.com with the subject line: GPSC REAP RECOMMENDATION LETTER - YOUR NAME.
Selection CriteriaClick or enter to reveal information below
Applications are reviewed by the GPSC Research and Project Grants Committee. The GPSC Research and Project Grants Committee votes to fully, partially, or not fund applications based on whether or not they meet the criteria below.
Review criteria include:
- Scholarly merit: clarity of research question, how complete and detailed the proposal is, appropriateness of methods, student’s qualification, justification of support by the GPSC if the research being conducted is part of a larger project.
- Project feasibility: research timeline, institutional approval (e.g., IRB)
- Budget: how complete, detailed, and justified the proposed budget is, no prohibited items
- a good example: cost for flyers = $0.15 x 100 units = $15
- a bad example: about $20 for flyers
- Significance: impacts toward the student’s degree, contribution to the field, how well the research topic educates, enhances, or enriches graduate and professional students at the University of Arizona as well as the broader community.
Elements of a Research and Project Grant ApplicationClick or enter to reveal information below
- Applicant information
- Department and college information
- Advisor information: S/he must submit a letter of recommendation to the Research and Project Grant Director (firstname.lastname@example.org) before the grant round is closed. This letter must address the importance of the project and the student's qualifications, and should include a statement of support for the proposed budget.
- Application information
- Project title (text area)
- Abstract (text area with 250-word limit in non-technical language)
- Proposal narrative and references (PDF upload)
- Proposal narrative (3-page, single-spaced) with the following:
- Project title
- Introduction (background and goal of proposed project)
- Expected outcome & impacts (must include how the GPSC Research and Project Grant would help you to complete this project and how this project aligns with the University of Arizona goals and your College/Department goals)
- Budget justification
- Feasibility (research timeline and institutional approval)
- References/work cited (1-page limit)
- Proposal narrative (3-page, single-spaced) with the following:
- Itemized budget sheet (PDF upload; Research or Project Budget Template)
- Price quotes (PDF upload; screenshots, web address links, etc. as a single PDF separate from the budget)
* Use non-technical language in the proposal narrative. Reviewers may not be experts in the field of study for the application.
** No price quotes for human subjects.
*** No upload may exceed 2 MB.
Award ProcessingClick or enter to reveal information below
Depending on the date of receipt of the application and the total number of applications submitted that round, it may take 4 weeks or longer to receive a funding decision. If your proposal is denied funding, we encourage you to revise and resubmit. You may appeal a funding decision after two failed attempts.
If you receive an award, you may choose one of the following award disbursement methods:
- Via departmental business office. Your department's business office will manage the funds (purchase items, Operational Advance for human subject compensation, etc). All transactions between your department and GPSC need to be finalized before June 15th, 2018.
- A stipend deposited to your Bursar account (a stipend is considered taxable income and may affect financial aid status)
If your research requires institutional approvals (e.g., human subjects), you must submit approval letters before funds can be released.
ReportingClick or enter to reveal information below
If you receive an award, you must submit a final report on the outcome of the project within 1 year of the award date. A Qualtrics survey link will be sent to you when the deadline approaches. Failure to meet these reporting requirements affects your eligibility for future GPSC Research and Project funding.
If you choose to receive a stipend for the award, you must submit an expense report together with a record of human subject compensation (if applicable) and/or receipts of purchase as a single PDF to the Research and Project Grant Director (email@example.com).
Appeal ProcessClick or enter to reveal information below
Students who apply for the GPSC Research and Project funding may appeal a funding decision if they wish. Follow these guidelines and steps:
- A student must apply for the Research and Project Grant twice before an appeal can be made.
- All appeals shall be submitted in writing to the Research and Project Grant Director within 10 business days of notification regarding a funding decision.
- All appeals must be initiated by the original applicant, and the applicant will be notified via email after a decision has been reached.
Prohibited ItemsClick or enter to reveal information below
- Tuition or remuneration of time spent on research project
- Expenses related to travel, including but not limited to, gas/mileage reimbursement, airfare, hotel, etc.
- Dissertation fees, including but not limited to, Graduate College and/or graduation fees and dissertation printing expenses.
- Membership dues
- Office or laboratory furniture
- Office equipment or supplies
- Rental of office or laboratory space
- Salaries and wages for research assistants*
- Food and refreshments**
- Awards, trophies, gifts, and gift cards**
- Philanthropic events
- Academic materials used for tutorial purposes
- Mailings for organizational minutes
- Child Care
* Approved on a case-by-case basis. Contact the Research and Project Grant Director before submitting your application.
** Gift cards, food, or refreshments may be used in lieu of cash for subject compensation if you can demonstrate culture references that dictate a more appropriate form of compensation.
Frequently Asked QuestionsClick or enter to reveal information below
Q: Where should I apply for money to travel to do my research?
Q: Can I apply and receive both a Travel Grant and Research and Project Grant in the same year?
Q: Will you cover payment to subjects for research?
A: Yes. We do not cover the costs of research assistants, but research subjects are not considered research assistants. A strong application will justify the level of compensation requested. Gift cards may be used in lieu of for subject compensation if you can demonstrate culture preferences that dictate a more appropriate form of compensation.
Q: Can I use my grant to pay for transcription services?
A: If the graduate student can demonstrate that the transcription work will pose a significant burden to the graduate student (more than 3 hours of audio recordings needing to be transcribed per week, once recording begins), awards may be made if funds are available. Please provide a research timeline of your project within the proposal. We can deny transcription if the amount of transcription is unreasonable within a short time frame. Considerations for online transcription services are the most favorable. GPSC prefers to fund transcription software/equipment when appropriate. Translation services can be provided to support research projects. GPSC has a laptop with transcription software installed and a transcription pedal that students can borrow. Please check with the Research and Project Grants Director.
Q: How can this grant support students in the humanities?
A: The possibilities are endless, and if you have a specific idea, we recommend you email us. A few examples: we can provide financial support for recording equipment, pay for admissions to an archive, or provide support for subject payment. However, we do not pay for travel expenses such as airfare, rent, or ground transportation. These fall under the purview of Travel Grants.
Q: Can the grant cover travel visas, passport photos, or visa mailing fees?
Q: Can I apply for a Research and Project Grant for research that I have already conducted?
A: No. All research applications should be specific to research that will be conducted in the near future.
Q: I will not be able to participate in the Student Showcase next year (either because of graduation or being a correspondence student). Can I still apply?
A: Yes. We are currently working on an alternative to the Student Showcase for people who have legitimate reasons for not attending.
Q: Can the grant cover a new computer?
A: Computers are considered a low-priority item. Applications with low-priority items will only be considered if there is money leftover at the round in which the application was submitted.
Q: Can the grant cover the costs to data backup through either online data storage or an external drive?
Q: Does the grant cover software?
A: Yes, so long as it is not already provided by the UA or otherwise freely available. Please check sitelicense.arizona.edu to see if there is any software that you could use already provided free of charge or at a reduced fee. If the software is provided at a reduced fee, you may include this fee in your grant application.
Q: Does the grant cover books?
A: Only in the case where they are not available through the UA library and their research purpose is well-justified. We will not cover books for classes!
Q: How long does a decision take?
A: We try to make decisions within one month of the application deadline, but cannot guarantee this. All decisions must be approved by the GPSC General Council, which meets approximately every 2 weeks.
Q: Can you cover cell phone or Skype service while in the field?
A: If you can show that the phone calls are both necessary for the research and will be exclusively used for this purpose, then yes.
Q: Does the grant cover page charges?
A: If the paper has been accepted for publication, then you may apply for the grant to cover page charges. We will not cover page charges for papers that are either in prep or submitted.
Q: Does the grant cover shipping charges or taxes?
A: Yes. Shipping charges and taxes are covered. All anticipated charges must be included in the application. They will not be covered after the fact.
Q: What happens to any equipment purchased with the grant after it has been used?
A: The equipment will belong to your department.
SupportersClick or enter to reveal information below
Thank you to our supporters!!
GPSC would like to acknowledge the generous support from the Colleges that have provided financial support to the GPSC Research and Project grant program. Thank you to the following Colleges and others at the University of Arizona:
- Student Services Fee Advisory Board
- Vice President of Research
- Graduate College
- College of Medicine – Phoenix
- College of Education
- College of Public Health
- Eller College of Management
- College of Pharmacy
- College of Optical Sciences
- College of Engineering
- College of Humanities
- College of Nursing