Considering running to become a Graduate and Professional Student Council Representative?
GPSC is the elected representation for graduate and professional students. We work closely with the university, state, and national advocacy groups efforts all to help students with the many struggles and barriers they face. GPSC is part of many committees at the University of Arizona that makes budgetary decisions and fee allocation to hiring decisions around campus. Our council is seeking passionate students as candidates to help with our advocacy platform. If you want to make a positive difference, this is a fantastic opportunity. Our mission and governing documents are available here.
Please check regularly for updates on the electorial timeline.
The responsibilities of a GPSC Representative include:
- Attending all meetings of the GPSC. A GPSC Representative is allowed to miss only 2 meetings of the council in a semester.
- Appointing a proxy for any meetings that are not attended in person.
- Bringing constituent proposals before the GPSC.
- Serving on committees established by the GPSC.
- Serving on University committees as directed by the GPSC President.
- Informing their constituents, graduate program advisors, department heads, and graduate student organizations within their constituent units about GPSC activities and events.
- Conducting at least one (1) meeting per semester of the students in the Representative’s constituent unit.
- Submitting one representative report per semester.
- Participating in at least two (2) GPSC events per year.
- Attending the Representative Orientation and GPSC business as assigned.
- Satisfactory completion and participation in all the aforementioned activities will be taken into account when determining good standing and payment.
General GPSC Officer DutiesClick or enter to reveal information below
The Officers of the GPSC are responsible for assuring that approved business of the GPSC is carried out. The Officers must be available to perform their duties throughout the entire calendar year. The Officers shall be available to attend General Council and Executive Board meetings. Responsibilities in addition to the duties stated below may be specified in the GPSC Bylaws or at the request of the president.
In order to run for Assembly Chairperson, Treasurer, Secretary or Social chair, you must first be elected as a GPSC representative.
The President shall act as the Chair of the EB. In that capacity, the President shall schedule, organize, and lead all EB meetings. Meet regularly with UA administration officials, including the University President, Provost, Vice-President for Student Affairs, and the Dean of the Graduate College. Ensure GPSC officers and committee chairs fulfill their duties. Work with the GPSC Department head to oversee GPSC directors and staff and update President handbook. The president must also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year.
*Duties as described by Sarah Netherton, 2015-2016 GPSC President:
- Run GPSC
- Be the face of GPSC
- Meet with University staff, faculty and administration, State and National leaders as the representative of graduate and professional students at the University of Arizona and the State at large
Executive Vice President:
The Executive Vice-President shall in the event, the President is unable to fulfill the duties outlined in Section 3, A, the Executive and Administrative Vice-Presidents shall jointly fulfill those duties and act as the Chair of an internal committee, as assigned by the President. Coordinate visits with graduate program coordinators and directors of graduate studies in academic units on campus. In cooperation with the GPSC President, review the activities of the Director of Legislative Affairs, GPSC Institute Director, and Development Coordinator. Serve on two external university-wide committees of significance and update Executive Vice President handbook. The EVP must also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year
Administrative Vice President:
The Administrative Vice-President shall in the event, the President is unable to fulfill the duties outlined in Section 3, A, the Executive and Administrative Vice-Presidents shall jointly fulfill those duties and act as the Chair of an internal committee, as assigned by the President, serve as the point person for GPSC representatives. Organize and facilitate representative orientation, team-building exercises, and community service projects. In cooperation with the GPSC President, review the activities of the GPSC representatives. In cooperation with GPSC President, appoint GPSC officers and representatives to serve on university-wide external committees, GPSC internal committees and external advocacy groups as deemed necessary. Serve on two external university-wide committees of significance. Collect, and compile representative reports and update Administrative Vice-president Handbook. The AVP must also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year.
- Assembly Chair:
The Assembly Chair shall hold a minimum of one office hour per week. Act as the Chair of an internal committee, as assigned by the President. Include EB decisions on the agenda of upcoming GC meetings. Distribute the preliminary version of the agenda to the General Council at least 5 days before each GC meeting. Prior to scheduling meetings for the upcoming semester, give GC representatives at least 1 week to report on their availability to attend GC meetings during the semester. Conduct council meetings according to Arizona Open Meeting Laws and Robert’s Rules of Order. Organize General Council meeting space. Update Assembly Chair handbook. The Assembly Chair must also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year.
*Duties as described by Jasmine Sears, 2015-2016 GPSC Assembly Chair:
- Find a meeting time and place that maximizes representative participation.
- Keep meetings running smoothly and on schedule; experience with projectors a plus.
- Sometimes, you'll have to be the bad guy and tell someone to stop talking. But the position comes with a gavel, so it's okay.
The Treasurer shall hold a minimum of one office hour per week. Act as the Chair of an internal committee, as assigned by the President. Make monthly reports to the EB on the GPSC budget and appropriations committee activities. Assist with grant applications and reports, especially with the Student Services Fee Advisory Board (SSFAB). Meet regularly with the GPSC Program Coordinator, Club/POD Administrator, and other budget holders. Determine and disburse officer and representative stipends on time per Article I, Section 8, B Update Treasurer handbook and must also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year.
*Duties as described Jared Brock, current 2015-2016 GPSC Treasurer:
- Time commitment: a minimum of 2 hours a week, during busy times this can balloon to much greater, often around 6 towards the end of semester.
- Weekly mandatory meetings in person during the academic school year.
- As a member of the executive board you are expected to work closely and amicably as a team player with the president and rest of EB to advance the GPSC's agenda.
- Finally, as a member of the EB, you are to exemplify leadership and the qualities that all the GC should hold themselves to - including but limited to active meeting participation, traveling to lobby legislatures and represent GPSC and the UofA both on a state and national level, and acting at all times in a professional manner.
The Secretary shall hold a minimum of one office hour per week. Act as the Chair of an internal committee, as assigned by the President. Take detailed minutes of all GC and EB meetings, including attendance and all decisions. Distribute minutes to the General Council within the ten (10) days immediately following each meeting. Record all decisions made during EB meetings in the EB minutes. Update Secretary handbook and must also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year.
*Duties as described by Mariia Khorosheva, current GPSC Secretary:
- Keeping track of all General Council and Executive Board Meetings Representative Attendance
- Recording the minutes from all the meetings
- Sending previous meeting minutes out before each next meeting
- Making changes to meeting minutes whenever necessary and requested
- Reporting on all the EB and GC meeting representative attendance at the end of each semester (creating a spreadsheet) to the GPSC Treasurer
- Chairing an internal GPSC committee (in my case the Governing Docs Committee)
- Having fun
- Social Chair:
The Social Chair shall report on social strategies with the EB once monthly. Shall hold a minimum of one office hour per week. Act as the Chair of an internal committee, as assigned by the President. Organize and facilitate social events. Update Social Chair Handbook and also track all work hours spent on GPSC activities and volunteer at a minimum of one GPSC event per year.
*Duties as described by Joy Veluz, current GPSC Social Chair:
- Co-plan and co-organize social and networking events for graduate students
- Meet lots of new and continuing graduate students
- Have lots of fun
Election Petition FormClick or enter to reveal information below
A graduate or professional student may be appointed by vote of the General Council to serve as an Representative. If there is a vacancy, a candidate seeking appointment must meet all eligibility requirements and submit a complete nominating petition to the Elections Director. Use the petition form, if you are interested in serving in GPSC.
FAQClick or enter to reveal information below
1. What do I need to do in order to run?
Complete a nominating petition! Petitions will be available on the GPSC website.
Constituent Unit Representatives:
Nominating petitions for Representatives need 10 signatures and identification information from Electors who are in the Constituent Unit the candidate seeks to represent.
Incumbent representatives must obtain 5 signatures.
Nominating petitions need 10 signatures and identification information from Electors who are not members of the Constituent Unit of which the candidate is a member and are not GPSC representatives.
Incumbent At-Large Representatives need 5 signatures.
GPSC President, GPSC Executive Vice President, and GPSC Administrative Vice President:
Nominative petitions need 20 signatures and identification information from electors. At least 10 of the electors shall be neither GPSC Representatives nor members of the 400 words explaining the petitioner’s interest in GPSC and explaining how the petitioner would contribute to improving the quality of life for graduate and professional students.
2. Can I campaign?
Absolutely! But be sure to follow these guidelines:
- Do not spend more than $50 on campaign materials.
- Keep receipts associated with campaign expenses.
- No campaigning in U of A classrooms while class is in session and no campaigning at any GPSC general assembly meeting.
- No campaign posters allowed in GPSC offices.
- GPSC and no organization whose funding is entirely dependent on GPSC can officially or publically endorse a candidate.
- Each candidate is responsible for removing any campaign materials before the start of elections.
3. I’m confused. How are the Assembly Chairperson, Treasurer, Secretary, and Social Chair elected?
First, you must run and be elected as a GPSC representative or Alternate representative. Once elected as a GPSC representative, you need to contact the Elections Commissioner at least 5 days prior to the scheduled election date. The Elections Commissioner will then make an official announcement of the candidates to the council at least 3 days prior to the election.
The GPSC Assembly Chairperson, Treasurer, Secretary, and Social Chair are elected at the second GPSC general meeting following the election results. All newly elected, incumbent, and outgoing Representatives, At-Large Representatives, and Officers are allowed to vote.
Prior to voting, every candidate for Assembly Chairperson, Treasurer, or Secretary, if he or she chooses, will give a campaign speech of not more than 5 minutes.
Have more questions about GPSC elections? Please email the election commissioner.